Duties of the Vestry
The Vestry at Emmanuel Church serves as the church’s fiscal administration, manages real estate and property and promotes leadership. The Vestry elections are held every year at the Annual Meeting in January. The Senior Warden and Junior Warden serve three year terms. The Treasurer, Assistant Treasurer and Clerk are elected annually. These positions form the Executive Committee that meet weekly with the Rector to discuss church matters. The Vestry at Large are six parishioners who serve terms of three years on alternating years. The Vestry meets monthly to confirm the work of the many church ministries and make decisions on financial and administrative issues. For more information about the work of the Vestry, please contact the Rector.
Vestry Meeting Summaries:
Vestry meetings are open meetings, the third Tuesday of the month. The minutes of all Vestry meetings are available to parishioners, they are in the Office and can be printed on request.
Vestry Meeting Summary, July 2021
Mission statement – Discussion centered around statement revision.
Pastoral Care – Prayer Chain group has been organized.
Readers and Intercessors – We need more folks.
Music Program – Rector mentioned possibility of a chapter of the ME2/Orchestra
coming to Emmanuel. This might offer a way to stimulate our community outreach around music.
Stewardship Committee – Would like to organize discussion around spiritual gifts and how that translates into action. September 12 is tentative date for this parish wide meeting…….to be held between 8:00 and 10:00 services.
Worship Committee – Working on All Saints Day celebration.
Rector’s Installation – September 16, 2021 5:30pm
Property Commission – Fire Inspector added even more requirements to the list.
Harvest Tea – Committee decided this will be a scaled down evet this year due to COVID-19.
Vestry Retreat – Five goals were established and the vestry will now define necessary tasks along with the shared ministry required to accomplish them. Follow up meeting set for 9/18/21. Comments were made that retreat was a less than satisfying experience. Signing of Letter of Agreement – This agreement allows The Reverend Della Wager Wells to become Rector of Emmanuel Church. This was signed during the retreat by the Rector, Senior warden and Junior Warden.
Sexton – Junior warden asked for motion to increase sexton hours from 19-26 weekly and to cover the required pension costs for an employee working over 20 hours per week. A proposal was suggested that an additional person be hired to cover the additional weekly hours so that the parish could save the pension costs. Discussion and vote followed with majority approving additional hours as well as the pension costs. There was one dissenting vote.
Vestry Meeting Summary, June 15, 2021
Hydroponics – All units have met requirements of Fire Inspector as well as Newport Health Inspector.
Weddings – A suggestion has been made that we survey couples, following their wedding, to see what Emmanuel is doing well and what we could do better.
Worship Committee – Bible study has resumed and is being lead by a variety of folks who take turns weekly.
RPG – The group has agreed to move slowly in lifting COVID-19 restrictions.
Property Commission – A list has been established that will focus on necessary repairs: leaky roof, door varnishing, masonry work, fire inspector tour, etc. Reports are written and items are being checked off the list as work in completed.
Vestry Retreat – July 10, 2021 – A vestry/rector survey will be discussed at that time.
Communications Committee – Vestry members have been asked to establish their REALM account.
Parishioners will be asked to answer survey questions in regard to their communication style and preferences.
Rector’s Report – A variety of music will be offered at Sunday morning services this summer.
Rector’s installation is set for September 16 at 4:00pm.
Sexton– Hourly salary amount was increased. It was mentioned that building cleanliness had declined. Rector asked for list of housekeeping duties to be established.
Soup’s On – May start back up in September.
Vestry Meeting Summary – May 18, 2021
Vestry Meeting Summary – April 20, 2021
Report on Vestry members as liaisons to the various ministries. The Executive Committee members have partnered with the Vestry members to share information. The Worship Committee is working on the hymns for Sundays to match with the readings, using hymn favorites sent in by the parishioners.
Property Committee notes: Fire Marshall will do an inspection for the building with the NMF’s participation. We will be looking for grants for future projects with a grant writer. Stain Glass repair is one such project. Work on the Hydroponics electricity and kitchen remodel work is out to bid and a grant from the Diocese has been applied for. The Vestry approved the electrical work for the hydroponics and the kitchen renovation project. One of the apartments will be available for rent in June. More work needs to be done on the stucco and door entrance; these costs were approved using the funds from the Van Beuren grant from 2020. More decisions to be made on the HVAC systems.
The RPG will continue to revise the plan based on the changes in the Diocese rules. Vestry approved second draw on the Payroll Protection Program loan. Stewardship Committee is led by Susan Barnes again and has started work for this year. Quarterly giving reports were sent out using the Realm program.
Rectors report: NMF will sign the CUA this week. Episcopal Charities NOW donated funds for the hydroponics program. Della+ is taking a much-earned vacation in May.
Annual Meeting on January 31, 2021
The Emmanuel Church Annual Meeting was held on Zoom with over 40 participants. The Annual Reports
October 20, 2020
The October 2020 Vestry meeting included discussion of the budget deficit, hopes for the stewardship campaign, and consideration of the transition from the relative ease of outdoor worship to the rigor of winter quarantine requirements.
The budget deficit hovers around $30,000. And while Treasurer Dave Monroe said he is hopeful that pledges will offset that number, it is important to remember that the deficit is is a lot less than it might have been had Emmanuel not applied for and received the federal PPP grant.
Valerie Martin discussed the stewardship campaign and was happy to report that a little more than half of the pledgers were noting the results of their Spiritual Gifts Inventory on the reverse side of their pledge cards. She also noted that one of the aims of this campaign was to turn regular givers into pledgers because it makes budget planning so much easier.
With a view to human capital, the Vestry approved nominees to the Nominating Committee to fill vacancies left by Phil Schmitt, Kevin Venancio and Janet Park on the Vestry, and Maggie Martin’s completion of Deb Venancio’s unexpired term as Junior Warden.
Taking on one of her last tasks in that role, Maggie Martin called a meeting of the Reopening Planning Group for this week to discuss how Emmanuel parishioners can worship safely, balancing, for example, state and diocesan mandates with worshippers’ requests for Communion.
The time has come to raise up leadership for the vestry! Please consider offering your own gifts in leadership for vestry service, or nominating someone whose gifts you know by contacting Deb Venancio or any member of the vestry. The vestry voted to form the Nominating Committee at its regular meeting on October 20th.
September 27, 2020
September 6, 2020
Currently, the Nominating committee is working on renaming and expanding its role at Emmanuel, under the new title, the Leadership Development Committee. This committee works to identify gifts of parishioners to expand candidates for leadership positions, invites parishioners with identified gifts to become involved in Emmanuel programs, and mentors new leaders for succession planning. For more information about this ministry, please contact the Junior or Senior Warden.